Board of Trustees > Meeting Archives > September 24, 2004 Minutes

The Florida State University Board of Trustees Meeting
FSU Research Building
September 24, 2004
1:00 PM – 4:00 PM

Members Present: Dr. Valliere Auzenne, Mrs. June Duda, Mr. Jarrett Eady, Mr. David Ford, Dr. Jessie Furlow, Mr. Andy Haggard, Mr. Harold Knowles, Dr. Stanley Marshall, Dr. Ann McGee, Mr. Jim Smith, and Mr. John Thrasher.

Members Excused: Mr. Derrick Brooks and Mr. Manny Garcia.

1. Executive Session (Closed to the Public)

The Board of Trustees met in Executive Session to discuss issues relative to collective bargaining matters.

2. Call to Order and Welcome

Chairman John E. Thrasher convened the meeting of the Florida State University Board of Trustees at the FSU Research Building in Tallahassee, Florida, at 1:00 p.m., September 24, 2004. The following members were present: Dr. Valliere Auzenne, Mrs. June Duda, Mr. Jarrett Eady, Mr. David Ford, Dr. Jessie Furlow, Mr. Andy Haggard, Mr. Harold Knowles, Dr. Stanley Marshall, Dr. Ann McGee, Mr. Jim Smith, and Mr. John Thrasher. Mr. Derrick Brooks and Mr. Manny Garcia had excused absences.

Chairman Thrasher welcomed everyone to the meeting. Trustee McGee made a motion to suspend the Board of Trustees’ Operating Procedure Section 203(b) to take up the items listed on the agenda and any supplemental materials passed out today. Trustee Auzenne seconded the motion, which passed unanimously.

Chairman Thrasher made several announcements. First, the School of Motion Picture, Television and Recording Arts will be recognized by the Directors Guild of America (DGA) for its distinguished contribution to American culture through film and television, joining fellow honorees Robert De Niro, Jonathan Demme and other entertainment luminaries at the Fifth Annual DGA Honors next week in New York City. Congratulations to Dean Patterson and the Film School on this prestigious award. Second, Sir Harold Kroto has accepted a fulltime faculty appointment in Department of Chemistry. He is the sixth Nobel laureate to join FSU’s faculty. Third, Mark Winegardner’s sequel to “The Godfather” to be published Nov. 16th. Fourth, students have contributed to FSU’s generous outpouring of relief aid in wake of Hurricanes Charley and Frances. Fifth, the campus mourned the passing of Jack Crow, who brought the National High Magnetic Field Laboratory to FSU. Sixth, the College of Medicine plans to move in to new facilities in October. If you have not driven by the Northwest end of campus I urge you to do so. It is a beautiful structure. Finally, Coach Bobby Bowden has long been a monumental figure in football. Today his 9-foot–tall statue will be unveiled and dedicated along the Les and Ruth Akers Plaza at the new Coyle E. Moore Athletic Center located on the north side of Doak Campbell Stadium. The event is at 4:00 and is open to the public.

3. Approval of Minutes

Trustee Smith made a motion to approve the minutes of June 28, 2004. Trustee Duda seconded the motion, which passed unanimously.

4. Comments, Faculty Senate

Dr. James Cobbe made a brief presentation of behalf of the Faculty Senate. He thanked the Board of Trustees on behalf of the Faculty Senate for the cordial and productive relationship that the Board has developed with both the administration and the faculty at the University. Dr. Cobbe said that when the system of the Universities of the State was changed to introduce Boards of Trustees many faculties were somewhat apprehensive as to what it might mean. He said that the University has an excellent board that has established itself very successfully as the policy-setting senior partner to the administration, staff, and faculty. Dr. Cobbe said that the Faculty Senate wanted the Board to know that it is greatly appreciated.

5. Comments, Student Government Association

Trustee Eady made the presentation on behalf of Christopher Schoonover, the SGA Vice-President, who is in Jacksonville voting at the Florida Student Association meeting. Trustee Eady said that FSU Student Government and the students have committed to raise $20,000 for hurricane relief. He said that they are preparing for Fall Elections and recently allocated money for our Capital Improvement Trust Fund.

6. Report on Technology Activities

Larry Conrad, Associate Vice President for Technology Integration, made a presentation on technology activities at Florida State University. First, the wireless program is called W.I.N. at FSU, the Wireless Integrated Network at FSU. Phase one of three phases has been completed. Mr. Conrad said that about 70% of the outside green space, the space in between buildings is covered and less than 10% of the inside building space is covered. The buildings will be covered in later phases. Second, there will be a formal computer requirement for all undergraduate students for Fall 2005. Third, there will be a laptop requirement for incoming freshman for 2006. This will make FSU the largest university in the country to implement a laptop requirement and it should give the faculty and students an advantage in the marketplace.

7. Consent Items

Trustee Smith made a motion to approve the consent items. Trustee Haggard seconded the motion, which passed unanimously. The following items were approved in this motion:

New Degree Approval—M.S. in Science Education
Ratification of Student Government Statutes
2004-2005 Work Plan for the Office of Audit Services
Naming of the Softball and Baseball Fields

8. Legislative Report

Ms. Kathleen Daly, Assistant Vice President for Governmental Relations, presented the University’s 2005-06 Legislative Priorities. There are several budget issues. The first priority is “Core Campus Issues” with funding for $7.5 million that encompasses advising, graduation-mapping programs, retention issues, campus infrastructure and utilities, competitive pay packages, and support for research of economic development. The second priority includes Five-Year PECO plan issues, including: 1) $7 million for the Psychology Center; 2) $14.2 million for the Life Sciences Teaching and Research Center; 3) $17 million for a classroom building; and 4) $7 million for land acquisition. The third priority is funding policy issues, including block tuition, excess hours, and policies that were proposed by the governor and the Legislature to move students through the process in 4 or 5 years. The fourth priority is $3.3 million for continued medical school funding. Fifth, the major gifts program is a priority. Substantive issues include the governance legislation and the Darling claims bill, which is Senate 16 by Senator Lawson.

9. Update on a South Florida FSU Office

Ms. Lee Hinkle, Vice President for University Relations, gave a report on the establishment of a South Florida FSU Office. She said that approximately 40% of the University’s students are from the South Florida area, which includes Palm Beach, Broward, and Dade counties. There are also many FSU donors and alumni that live in that area. Ms. Hinkle said that the objective of having an office there would be to have employees that are involved in admissions, student recruiting, fundraising, and possibly public relations activities, operate from a base there. She said that office would help the University establish some collaborative academic relationships with other South Florida schools. Ms. Hinkle said that the University is exploring the placement of an office near the University of Miami campus. The University of Miami would lease space in a facility located on the Dixie highway right on the edge of their campus.

10. Committee Reports:

Finance and Business

Chairman Thrasher recognized Mr. John Carnaghi, Senior Vice President for Finance and Administration, for a discussion of the Action and Information Items from the Finance and Business Committee. Mr. Carnaghi gave a report on purchase orders over $1 million and 5 year + service contracts for fiscal year 2003-2004. Trustee Marshall made a motion to approve the report on purchase orders over $1 million and 5 year + service contracts for fiscal year 2003-2004. Trustee Haggard seconded the motion, which passed unanimously.

Mr. Carnaghi gave a report on construction projects over $1 million for fiscal year 2003-2004, which total approximately $446 million. Trustee McGee made a motion to approve the report on construction projects over $1 million for fiscal year 2003-2004. Trustee Duda seconded the motion, which passed unanimously.

Mr. Ralph Alvarez, Associate Vice President for Financial Services, Budget and Planning, reviewed the operating budget, DSO budgets, Fixed Capital Outlay Budget Request and the 2005-2006 Capital Improvement Trust Fund (CITF) Allocation. First, he explained the differences in the operating budget. Second, the Direct Service Organization (DSO) budgets include the Alumni Association, International Programs, the FSU Foundation, the Seminole Boosters, the Financial Assistance Inc., the Research Foundation and the Ringling Museum. The proposed budgets are for the upcoming year. Third, the 2005/06 LBR for construction funds including the issuance of bonds, operating funds, and PECO funds. Fourth, Mr. Alvarez discussed the 2005-2006 allocation for the Capital Improvement Trust Fund proposal that was developed by Vice President Coburn and students.

Trustee Ford made a motion to approve the finalization of the 2004-2005 operating budget, DSO budgets, and 2005-2006 fixed capital budget request, and Capital Improvement Trust Fund allocation with delegation to the President to make changes if necessary. Trustee Smith seconded the motion, which passed unanimously.

Chairman Thrasher indicated that he asked the President Wetherell to invite the Ringling leaders to make a presentation in November and report on their activities concerning their commitment over the last five years to raise $50 million for the FSU.

Mr. Carnaghi gave a report on University's relationship with its Direct Support Organizations. He reviewed key statutory and rule provisions that provide that the CEO’s of the direct support organizations must be approved and must report directly to the President or his designee. Further, amendments to the articles of incorporation or bylaws must be approved by the University Board of Trustees, upon recommendation of the University President. The DSO’s annual budgets should be reviewed by the University President before submission to the University Board of Trustees for approval and the quarterly expenditure reports are to be approved by the University President. The law provides that the President may recommend to the University Board of Trustees that the certified DSO, that he concludes, is not operating in the best interest of the University, if necessary. The University’s DSO’s are in compliance with ethical statutes and rules

Mr. Carnaghi said his attorney was waving his hand at him. He said that there is a technical correction that he must ask the Board to make. The rule for DSO’s has a requirement that within 60 days after the conclusion of the fiscal year the budget must be brought to the Board of Trustees. Mr. Carnaghi said that it cannot be done in 60 days, and recommended that it be changed to 90 days.

Chairman Thrasher said that is a fairly technical amendment to that particular rule. Trustee Smith made a motion to authorize the University to go forward to amend Rule 6C2-2.025, to extend the period of time for DSO’s to submit their proposed annual budget to the Board of Trustees from 60 to 90 days. Trustee Duda seconded the motion, which passed without objection.

Academic Affairs

Chairman Thrasher recognized Dr. Lawrence G. Abele, Executive Vice President for Academic Affairs and Provost, for a discussion of the Action and Information Items from the Academic Affairs Committee. Dr. Abele discussed the Alternative Tuition Policy and Governor’s 2003 Proviso. He said that because of concern that students are staying in College longer the Governor proposed an alternative tuition policy, which was placed in proviso by the Legislature. The Board of Governors has requested that each university board of trustees report on whether, if given the opportunity, it would have an interest in or plans to implement block tuition or other alternative tuition policies. Dr. Abele explained the block tuition proposal in which there would be one fee during the academic year. All students enrolled in 9 hours or more of undergraduate coursework (course codes 1000 – 4999) will be charged the equivalent of 15 hours regardless of the number of hours attempted above 8 hours. Undergraduate students (those with a class code of 1-4) will be allowed to enroll in graduate credit hours as part of the undergraduate block tuition charge. Once a student receives a baccalaureate degree or is accepted into a graduate program, graduate fees will apply. Students taking courses during the summer semester will be charged on a per credit hour basis.

Trustee Marshall made a motion to approve the alternative tuition policy. Trustee Ford seconded the motion and debate ensued.

Trustee Eady argued that the issue goes back to a simple principal that one should be charged only for what one consumes and it is harshly unfair for students to be charged for something that they may not be consuming. He said that it is unfair for the university to charge students for 15 hours if it only takes 12 hours to be in good standing. Trustee Eady said that students are working more, and if they have a bright futures scholarship they must keep their GPAs up. Although they have financial aid, students are still paying something for their education because costs are increasing. He appealed to the Board to consider the students’ position on this issue.

Chairman Thrasher indicated that this is recommendation that the Board is making to the Board of Governors. It’s the beginning of a discussion and not the end of the discussion. He said there would be other opportunities to have input, and Trustee Eady will be in a most unique position to be involved.

Trustee McGee said 12 hours is the accepted standard for full time nationally and locally, and asked Dr. Abele why the proposal is using 9 hours for full time? Dr. Abele said if you drop down to nine hours, you’re talking 2 years more in school versus 12 hours, and the goal is to move students along as quickly as possible.

Chairman Thrasher returned to the motion before the Board, to approve the alternative tuition policy recommendation to the Board of Governors. The role was called and the Board approved the motion on a vote of 6 yeas and 5 nays.

Ms. Joyce Ingram, Associate Vice President for Human Relations, thanked the Board for ongoing support of FSU’s collective bargaining process. She said that progress continues to be made in negotiating collective bargaining agreements with four unions representing five bargaining units. The unions are UFF for faculty, UFF for the Developmental Research School, PBA for law enforcement officers, FNA for nurses, and AFSCME for operational services employees based primarily in facilities and housing. First, in the most recent UFF faculty negotiation the University reached tentative agreement and gained additional understanding on several articles, and is over 30% complete for that contract. Ms. Ingram said the goal is to bring closure to the negotiation process by the fall of this year, if not sooner. Second, the University has commenced negotiations with UFF for the Developmental Research School. The union has received a proposal and there will be a meeting in the near term to continue negotiations. Third, the University is prepared and ready to commence negotiations with the Florida Nurses Association. Fourth, there is a ratified agreement with the Florida Police Benevolent Association. Fifth, the University is in the very early stages of negotiating with AFSCME. Finally, Ms. Ingram announced that the Florida Supreme Court has confirmed the First District Court of Appeals’ decision, affirming that university boards of trustees are public employers for collective bargaining purposes.

Dr. Paul Cottle, Director of the University Honors Program, made a presentation on the establishment of an Office of National Fellowships. He said that the freshmen enrollment in university honors program is up 25% this year. The University has the obligation to give them an opportunity to compete for the most prestigious awards at the national level, such as Rhodes Scholarships and Goldwater Scholarships. FSU has not had a Rhodes Scholar since 1977. Dr. Cottle said the establishment of the Office of National Fellowships would work with students to prepare them to compete for these scholarships. He said that Dr. Abele authorized the initiation of that office. There is a search for a director, the budget is established, and the University is trying to raise $100,000 for endowment support of the office. Trustee Ford said that he would donate $100,000 because it is a great program. Dr. Cottle expressed appreciation on behalf of the University and students.

Dr. Abele provided a brief overview of the Board of Governors’ strategic planning activities. He said that Mr. Uhlfelder is also moving ahead with academic learning compacts, which is somewhat controversial.

Dr. Kirby Kemper presented a research funding report. He said that research funding continues to rise, which is a tribute to both undergraduate and graduate students as indicated by Dr. Cottle. Dr. Kemper said that the University continues to rise in HHS funding, and that should continue to rise as the medical school grows. He presented several key examples of successful research institutes and scholars.

Student Affairs

Dr. Mary Coburn, Vice President for Student Affairs, provided an update on the Seminole Sensation Week. She said that this was the effort to have positive alternative programming during the first critical weeks that students spend on campus, as an alternative to going out and doing unhealthy things like high risk drinking. There were 18,000 students who participated.

11. Legal Report

Ms. Betty Steffens, University General Counsel, reported that a claims bill has been filed by Senator Lawson and on behalf of the Darling family, the University has fulfilled its obligations. The Division of Risk Management has paid the sum of $200,000 to the Darling Estate. The claims bill is filed timely for 1.8 million, and the legislation will be considered in the next Legislative session.

12. Open Forum

Chairman Thrasher reminded the Board of Trustees that the next board meeting is November 4th, which is the day after the President will give the State of the University comments to the faculty, staff, and others. That is also homecoming week at FSU and homecoming would be the remaining part of that week. He invited the trustees to attend all of these events.

13. President's Report

President Wetherell began by thanking Dr. Cobbe for his supportive comments. Second, he listed the efforts that faculty, staff and students have made to help hurricane victims in the State. Third, he said that about $63 million has been raised this year and everything is on track for the capital campaign. Finally, Dr. Wetherell thanked Trustee Ford for his generous contribution.

14. Adjournment

The meeting was adjourned at 3:37 p.m.

The Florida State University Board of Trustees approved the minutes on November 4, 2004.