The Florida State University Board of Trustees Meeting
FSU Broadcast Center
January 30, 2004
1:30 PM – 3:30 PM
Listen to the BOT Meeting Live
Members Present: Dr. Auzenne, Mr. Brooks, Mrs. Duda, Mr. Ford, Dr. Furlow, Mr. Haggard, Mr. Knowles, Dr. Marshall, Dr. McGee, Mr. Smith, and Mr. Sullivan, Mr. Thrasher.
Members Excused: Mr. Garcia.
1. Call to Order and Welcome
Chairman Thrasher convened the meeting of the Florida State University Board of Trustees at the FSU Broadcast Center in Tallahassee, Florida, at 2:10 p.m., January 30, 2004. The following members were present: Dr. Auzenne, Mr. Brooks, Mrs. Duda, Mr. Ford, Dr. Furlow, Mr. Haggard, Mr. Knowles, Dr. Marshall, Dr. McGee, Mr. Smith, and Mr. Sullivan, Mr. Thrasher. Mr. Brooks, Dr. McGee, and Mr. Ford participated by conference call. Mr. Garcia had an excused absence.
Chairman Thrasher welcomed everyone to the meeting. Dr. Auzenne made a motion to suspend the Board of Trustees' Operating Procedure Section 203 (b) to take up the items listed on the agenda. Mr. Haggard seconded the motion that passed unanimously.
Chairman Thrasher apologized for the late start of the meeting. He said that the trustees just returned from attending a remarkable heritage day ceremony honoring and celebrating integration at Florida State University.
Chairman Thrasher congratulated Mr. Brooks for being one of the four finalists for the Bart Star Award, which is given to the player who best exemplifies the best character and leadership, in his own home area. Mr. Brooks indicated that it was just announced that he won the award. All the board members congratulated Mr. Brooks on his great achievement.
Dr. Auzenne made a motion to suspend the Board of Trustees' Operating Procedure Section 203 (b) to take up the items listed on the agenda, and the supplemental materials. Mr. Haggard seconded the motion, which passed unanimously.
Chairman Thrasher announced that the meeting would be Patrick Sullivan's last meeting and thanked him for his service on the board. He said that Patrick Sullivan is an example of the kind of wonderful students we have at Florida State University, and as President of the Student Body, as a member of this Board, as a member of the State Board of Governors, he has brought dignity and honor to Florida State University in the way he has conducted himself. Mr. Thrasher presented a plaque to Mr. Sullivan. Mr. Sullivan thanked the Board and President Wetherell for their support and friendship.
Chairman Thrasher announced that the Anthropology Department Chair, Dr. Dean Falk, received the Austrian's Government's highest honor for scientists and artists, the Austrian Cross of Honor for Science and Art. He offered the Board's sincere congratulations to Dr. Falk.
Chairman Thrasher said that there were a number of things that he had been discussing with the President, and several of those he would like to ask the committees at their next meeting to come back with some recommendations or at least some observations. First, he asked the Finance and Business Committee to review options for the construction and acquisition of a new President's house, and in addition to that, to examine the relationship between the DSO's and the University. Second, he requested the Academic Affairs committee to begin to prepare some options for Innovation Park and/or a new FSU research park, and in addition to that develop creative ways to enhance our graduate programs. Third, he asked the Student Affairs Committee to begin to develop a plan for addressing the Intramural fields, the swimming pool issues, and to design a Parent's weekend. Mr. Thrasher said that the President has asked Dr. Abele, Mr. Carnaghi, and Dr. Coburn to discuss these issues at their committee meetings and outline an approach for addressing them. Some of them were perhaps discussed at the committee meetings today, some of them will be discussed at future of meetings.
2. Approval of Minutes
Dr. Marshall made a motion that the Board of Trustees' minutes from the minutes of November 12, 2003 meeting be approved. Mr. Smith seconded the motion that passed unanimously.
3. Approval of Minutes
Dr. Charles Connerly made a presentation on behalf of the Faculty Senate. He said that the Faculty Senate wishes to remind both The University and the United Faculty of Florida of the words contained in the preamble of the 2001/2003 Collective Bargaining Agreement. Dr. Connerly quoted from the statement:
It is desirable that the collegial system of shared governance be maintained and strengthened …so that the employees will have a mechanism and procedure, independent of the collective bargaining process, for making recommendations to appropriate administrative officials (emphasis added)…Collegiality and academic governance… can best be accomplished through (Faculty) Senates… Appropriate matters of concern should be brought before the Senate by its members or steering committee, or by the President of the University or representatives. Among matters which may be of concern to the Faculty Senates include: (a) curriculum policy and curriculum structure; (b) requirements for degrees and granting of degrees; (c) policies for recruitment, admission, and retention of students; (d) the development, curtailment, discontinuance, or reorganization of academic programs; (e) grading policies; and (f) other matters of traditional concern.
Dr. Connerly said that the Faculty Senate believe these words provide a sound framework for a continuation of collegiality as a basis for University governance, and hope therefore that both the University and the United Faculty of Florida, will look to this preamble as the foundation for delineating Faculty Senate rights and responsibilities at Florida State University.
4. Comments, Student Government Association
Mr. Cordy A. Richardson, Vice President for the Student Government Association (SGA), thanked the Board for inviting him to speak. Mr. Richardson reported that the Association was able to obtain agreement to keep the computer lab open 24-hours and extended library hours at Strozier Library during finals week. He said that SGA is also working on the issue of a grading scale change to remove the pluses (+) and minuses (-) to comport with the whole grade system that other universities use, such as the University of Florida.
5. Comments. Mr. Steven J. Uhlfelder
Chairman Thrasher introduced Mr. Steven J. Uhfelder, a member of the Board of Governors and former member of the FSU Board of Trustees. Mr. Uhlfelder discussed the manner in which the new higher education governance system is working in Florida. He said the Board of Governors is responding to a Constitutional mandate and listening to the Boards of Trustees in the state university system as well as the Governor. Mr. Uhlfelder praised the Governor's Budget recommendations for the state university system and committed to help the universities, including Florida State, get funding. He said that he worked hard during the Special Session to try to get $10 million for the National High Magnetic Laboratory and would continue to do so. Mr. Uhlfelder said he would like to see more responsibility given to the Boards to set tuition, and that the funds remain with the university. He said that if the universities and the Board of Governors can agree to accountability measures, that it is more likely there would be flexibility from the Legislature and the Governor. As chair of the Board of Governors' Performance and Accountability committee, he has been working on accountability measures and Provost Abele has provided a great deal of assistance. He has asked each university to come back to the committee with a plan for how to measure assessment. Mr. Uhlfelder said that everything the Board of Governors did was in concert with the universities. He said he thought that they are co-equals in trying to improve the state university system and advocate for higher education in the state.
There was a short discussion and Chairman Thrasher clarified that his letter to Chairman Roberts was not intended as anything other than to provide some observations. He said that he reviews the Board of Governors' agendas and minutes for every meeting. Mr. Thrasher asked Mr. Uhfelder not to let the Board of Governors become like the Board of Regents, which micromanaged universities and stifled innovation and vision. He said that that the FSU Board of Trustees wants to work with the Board of Governors on common issues in the university system as well as in ensuring accountability at the University. Mr. Thrasher thanked Mr. Uhlfelder for his comments.
6. Legislative Update & Overview of Governor's Budget Recommendations Affecting FSU
Ms. Lee Hinkle, Vice President for University Relations, presented a Legislative Update. She provided a synopsis of the FSU legislative priorities and the Governor's Budget Recommendations for this year. The DVD showing the FSU Legislative priorities was played. The top priorities for the University include: 1) $10 million for the National High Magnetic Field Laboratory; 2) $87,113,564 in recurring funds for enrollment growth, including $4.3 million for the College of Medicine; 3) funding of the PECO request; 4) Using tuition to supplement General Revenue funding; 5) $60 million funding for the Major Gifts program; 6) $1.6 million for the Florida Center for Reading Research; 7) $9.5 million for a School of Chiropractic; and 8) technology fee for universities.
Ms. Hinkle reviewed the Governor's Budget Recommendations for 2004-2005 for Florida State University, including Public Education Capital Outlay (PECO) recommendations. The PECO recommendations include: 1) $11.7 million, Psychology Building; 2) $45.5 million for Life Sciences Teaching and Research Center (School of Chiropractic building); 3) $15 million Classroom Building; 4) $7 million Land Acquisition; and 5) $1.6 million for the Johnston Building. The Governor's Recommendations include a 7.5% increase in tuition for all in state undergraduates, with a 12.5% increase offered to all others that would be out-of-state, graduates, and professional students.
Chairman Thrasher urged the members of the Board to help the President with advocacy of these Legislative issues.
7. Consent Items:
Mrs. Duda made a motion to approve the consent items. Mr. Haggard seconded the motion, which was approved unanimously. The following items were approved in this motion:
1. Approval of the Educational Plant Survey
2. Building Naming - Nuclear Research Building as the LeRoy
Collins Research Building
3. Building Naming - Engineering Building as the Herb Morgan
4. Approval of Material and Supply Fee Increase
5. Approval of SGA's Constitution and Statutes
6. Approval of a B.A. in Middle Eastern Studies
8. Committee Reports
Finance and Business Committee
Mr. Thrasher recognized Mr. Carnaghi, Senior Vice President for Finance and Administration, for a committee report and discussion of the Action Item. Mr. Carnaghi began by explaining the action item. He said it is a request for approval of an amendment to Rule 6C2-2.007 -- Use of Campus Facilities. He said that the old 1985 rule is updated to address both indoor and outdoor spaces, campus users versus external users, various authorities for approval, rental costs, and clarifies that in every case the President or his designee has final authority on the use of the University's space. Dr. Marshall made a motion to approve Rule 6C2-2.007. Mr. Haggard seconded the motion, which passed unanimously.
Mr. Carnaghi provided an overview of the work of the Division of Finance and Administration. He said that significant portions of the work in Finance and Administration is prescribed State and Federal Laws and these core activities drive most of the efforts. First, the Division became the first FSU pilot program for writing a Strategic plan. Second, ERP, Enterprise Resource Planning the new financial and human resource systems mandated by the state has consumed large resources. Implementation of the financial system is five months away and the human resource system is eleven months away. Third, Mr. Carnaghi discussed the reorganization of the Finance and Administration Division.
Academic Affairs Committee
Dr. Lawrence G. Abele, Executive Vice President for Academic Affairs and Provost, indicated that there would be three short reports: 1) a union update by Ms. Joyce Ingram, Assistant Vice President for Human Resources; 2) Dr. Dianne Harrison, Associate Vice President for Academic Affairs and Dean of Graduate Studies, for a SACS accreditation update; and 3) Dr. Kirby Kemper, Vice President for Research, for an update on the Research Park and Innovation Park.
Ms. Ingram provided a quick update on the status of union negotiations including the recognized unions and the FSU management team members for each group. She said that four unions have been selected for the legal bargaining for the legal bargaining representatives for select employees across campus. The first union to prevail in an election and be certified by PERC in June 2003 was the Florida Benevolent Police Association. They currently represent approximately 54 employees in our Public Safety Department in the classes of Law enforcement officer, corporal, sergeant and investigator. To date there have been two meetings, with a third session currently under way. The next union to prevail in an election and which became certified in September 2003 was the American Federation of State, County and Municipal Employees (AFSME). Prior to devolution AFSME represented approximately 2,000 employees in operational services, human services, other professional, administrative and clerical units here on campus. Today they represent approximately 640 employees, less than 1/3 of the total that they represented over a year ago. Employees in the Operational Services Unit reside primarily in facilities and University housing. Ms. Ingram said that there has not been a formal meeting with AFSME. They have been notified the University is ready to commence negotiations. Next, the United Faculty of Florida (UFF) prevailed in an election and was certified by PERC in late October, representing more than 1,500 faculty members. Two bargaining sessions have been held and a third is scheduled. The UFF also prevailed in an election with the Developmental Research School representing approximately 100 employees. Finally, a representation election is pending with Florida Nurses Association (FNA), which has petitioned to represent approximately 30 employees. A secret ballot election will be completed by mid-February. Ms. Ingram concluded by saying that the goal is to negotiate collective bargaining agreements that will balance the needs of the University with the needs of employees across campus.
Dr. Harrison provided a SACS update. She said that the Southern Association of Colleges and Schools (SACS) team would be on campus April 6-9, 2004. The first day of the visit will be spent looking at the core requirements in the Comprehensive Standards, which are the nuts and bolts of the Reaffirmation process. The second day, would be spent devoting attention to the quality enhancement plan. Dr. Harrison said that the University's five-year plan would be re-examined by SACS. The University will report back to SACS at the end of the five-year period on the impact of the outcomes.
Dr. Kemper discussed Innovation Park. He said that three months ago when preparing the proposal for the renewal of the National High Magnetic Field Laboratory the Research Division started examining future research needs. A team is reviewing the University's role at Innovation Park. There are six buildings in Innovation Park. There is some land that the University might be able to use to build new research buildings in the future. At the next board meeting there will be a comprehensive report on the future Innovation Park plan and some information about the expansion of the National High Magnetic Field Lab.
Dr. Abele gave an update on Academic Affairs. He began by discussing the proposed classroom building and location options. Dr. Abele also discussed efforts to provide every student with advising every semester to keep them focused on completing the map that is their academic map to success. He explained two separate issues. One is how long does it take a student to graduate? At FSU the average time to graduation is 4.2 years. There is a second measure and that is of all of the students who arrived in 1994, what percentage of those graduated six years later. That is about 63.5%.
We are at 43.7% this year, which is 20 points higher than the next closest university, which is the University of Florida, which is similar to us. So, compared to every other school in Florida 43.7% is high. Efforts will be made to raise the percentage, and it will be necessary to restrict what the students have taken as their freedom to take courses in the sequence that they wish to take them. He said that the administration is working with the Faculty Senate on a policy. Additionally, advisors are being placed around campus.
Student Affairs Committee
Dr. Mary Coburn, Vice President for Student Affairs, began by thanking Patrick Sullivan and Cordy Richardson. She said the job of the Vice President of Student Affairs is made either miserable or joyful depending on the student leadership. They made her first year a wonderful one. First, she gave a brief report on facility issues, including the status of the Intramural fields and Stults Pool. The 40-year old pool has been closed down and the University is looking at several other new sites for the location of a new pool including: 1) the current site; 2) the Innovation Park/Golf course area; and 3) the new Heritage Grove on Ocala Road. Academic affairs, Student affairs, and Athletics are redesigning the initial plan. There will be a cost-effective plan for maintenance that comes in within the amount of money available to build that pool. She said that a 40-acre area of property has been identified that is suitable for the Intramural Fields. They would be developed in phases that would include upgrades to make it a park and recreational facility with some jogging trails and pavilions. Dr. Coburn said that feedback is being solicited from student committees. She said that the University is moving as quickly as possible, with deliberation so that this is done right the first time.
Next, Dr. Coburn said that the University is ahead of schedule on identifying a first location for a leadership development center. Finally, she reviewed the schedule for the first family weekend to be held on April 2 and 3, 2004. It will include the President's Ice Cream Social. The students are hosting the first ever campus Relay for Life and President Wetherell is the honorary chair. The garnet and gold football game will be held that Saturday and the weekend will culminate with a family fish fry on Langford Green.
Chairman Thrasher thanked everyone for attending the meeting and the meeting was adjourned at 4:16 P.M.
The Florida State University Board of Trustees approved the minutes on June 28, 2004.