Board of Trustees > Meeting Archives > November 21, 2002 Minutes

The Florida State University Board of Trustees Meeting
Turnbull Conference Center, Room 123B
November 21, 2002
1:30 PM

MINUTES


Members Present: Bloch, Duda, Ford, Furlow, Garcia, Haggard, Hinkle, Knowles, Marshall, McGee, Pletch, Thrasher, Uhlfelder

Members Excused:


Chairman Thrasher convened the meeting of The Florida State University Board of Trustees at 1:30 p.m., on November 21, 2002. A call of the roll established the presence of a quorum.

The Chair on a motion from Trustee Haggard with a second by Trustee Pletch received unanimous approval to suspend FSU BOT Internal Operating Procedure Section 203(b) to take up the items listed on the agenda.

The Chair asked for a motion to approve the minutes of the October 9, 2002, Board of Trustees meeting. Trustee Hinkle moved and Trustee Pletch seconded the motion. The minutes were unanimously approved.

The Chair thanked the Center for Professional Development and Bill Lindner for his assistance with the arrangements. The Chair reported that the Legislature had its organizational session on November 19, 2002, and that the university has a record number of alumni in the Florida Legislature. The Chair noted that Jim King, a great supporter of the university, had become President of the Florida Senate.

The Chair commented that he had recently met with twenty-five members of the Council for Research Creativity and the Science Area Chairs to answer questions regarding the presidential search process. The Chair indicated that it had been an informative meeting and that he was looking forward to continued participation by council members in the process.

Chairman Thrasher announced that nine applications have been received to date and that the curriculum vitas were available in 110 Westcott Building. The Chair said that it was his intention to copy and send applications to the Board members for their review. He indicated that the Presidential Search Advisory Committee (PSAC) had decided to expedite the schedule within the timeline and framework approved by the Board. The Presidential Search Advisory Committee is scheduled to meet again December 4, 2002, to conduct lengthy interviews for up to 6 candidates, and recommend up to three candidates to the full Board of Trustees.

The Chair declared that he would have the full Board of Trustees serve as the Board Selection Committee. He asked the Board members to hold December 18 for a future meeting date. The Chair clarified that if the Presidential Search Advisory Committee does not complete their work in time for the Board consider their recommendations on December 18, then the meeting will be cancelled.

The Chair indicated that the Board would hear a report on the post-service arrangements for President D'Alemberte later in the meeting. The Chair thanked Trustees Marshall and Uhlfelder for their work on these arrangements. The Chair also reported that the Board was getting requests to honor President D'Alemberte and Patsy Palmer for their service to the university. As a result, the Chair asked Trustee Hinkle, Provost Abele, Donna McHugh, and Jeff Robison to recommend appropriate ways to honor and thank the President and Patsy for their service to the institution. The Chair requested that all requests be forwarded to Provost Abele.

The Chair asked Bill Funk of Korn/Ferry for his comments on the presidential search effort. Mr. Funk commented that he had good news from the search front. He had been talking to some of the individuals who have been contacting Korn/Ferry International. Mr. Funk said that there was tentative interest from well-regarded and prominent people, although the sunshine laws present interesting challenges. He also noted that a few candidates had reviewed the local papers and have expressed reluctance due to interest by a local candidate. Mr. Funk assured the potential applicants that this search is open with a level playing field. He indicated that he is fully prepared to move forward with a good pool of candidates

The Chair announced that the next meeting of the Presidential Search Advisory Committee was scheduled for December 4, 2002, and that he looked forward to seeing the candidate list.

Trustee Hinkle asked what was the last date for candidates to submit applicants. Mr. Funk commented that applicants would be accepted until a selection is made to give the full Board of Trustees the opportunity to review and consider last-minute candidates. Dr. Robert Bradley clarified that the legal deadline for the submission of applications was originally January 13, 2003, but was moved to December 3, 2002, in order to be consistent with the timeframe being utilized by the Presidential Search Advisory Committee. Dr. Bradley indicated that he would work with the Dean of Faculties on the deadline.

The Chair explained that a brochure had been sent to friends of the university and to the community. He thought the publication reflected positively on the institution and would give potential applicants an excellent overview of the university.

Trustee Hinkle questioned whether the Board needed to approve the schedule and whether the information on the website had been updated. She commented that accurate information needed to be posted to the website.

The Chair said that the information on the website would be changed. He also indicated that he would be happy for the Board to consider the timeline. The Chair explained that the original schedule approved by the Board was a framework.

Trustee Knowles asked about the rationale behind the accelerated schedule. The Chair explained that the timeline was an outline of the process, including completion dates. He also indicated that because of changes made by passage of Amendment 11, the schedule should be accelerated and the search continued within the timeframe. The Chair commented that the Presidential Search Advisory Committee might forward the names to the full Board of Trustees before the time that was suggested in the original timeframe. He indicated that if the full Board would like to amend the timeline, then he would to consider a motion.

Trustee Knowles asked for clarification of the accelerated schedule. The Chair said that he thought the Board would make a final selection in late December, rather than early January, although the Presidential Search Advisory committee would closely follow it's current schedule.

Trustee Knowles questioned if the candidate pool would be narrowed to six by the Presidential Search Advisory Committee, then would forward three names for Board consideration. The Chair responded that the Presidential Search Advisory Committee would narrow the pool from six to 1-3 names. He said that this approach was the recommendation of Bill Funk.

Trustee Knowles noted that while he hoped the Presidential Transition Committee would be reconstituted as the Board Selection Committee, he was fine with the full Board sitting as a committee of the whole. He thought the Board should eliminate having a committee of the Board making a recommendation to the full Board. Trustee Knowles inquired about the process of narrowing the pool from 9 to 6 to 3. The Chair clarified that there were currently 9 applicants, and that there were additional applications to come. At the December 4 meeting of the Presidential Search Advisory Committee, Mr. Funk would suggest six names for their consideration. He would ask those screened to come to the university for an official visit. The Chair indicated that after deliberating by the search committee, qualified applicants would be forwarded to the Board for its consideration.

Trustee Knowles asked if candidates would come before the Board on December 18. The Chair indicated that it was a possibility and that he's asking the Board members to hold December 18 as a tentative meeting date.

Trustee Knowles said that he understood that there were currently 9 candidates and that he had not seen any of the applications. He expressed concern that a decision was forthcoming. Trustee Knowles indicated that he understood the potential implications of the constitutional amendment, but commented that there's no reason to rush the search process. He suggested that the selection of the Board might need to wait until the local board of trustees is reconstituted to make the final decision and that December 18 may be too soon.

The Chair explained that the composition of the Presidential Search Advisory Committee is broad-based, and that the committee would screen applicants and make recommendations to the full Board of Trustees. The Search Advisory Committee would follow the preexisting schedule pretty closely. He indicated that the PSAC would ensure that the candidates had the appropriate qualifications. The Chair questioned whether the Board is in a better position by waiting or by taking action. He said that the Board members would receive information about the candidates as it is received and can begin to prepare before meeting on the 18th. He also noted that Board members could attend the December 4 meeting, listen to the committee's deliberations, enhance their understanding of process and review the background of each applicant.

Trustee Knowles expressed his concern with an already aggressive schedule and indicated that he was not pleased with the compressed schedule. Trustee Knowles expressed doubt as to whether a sound decision could be made in December. He said that while he understood the Chair's concerns he was concerned with the artificially imposed deadlines.

The Chair invited Board members to attend the PSAC deliberations and said that he would keep the Board members informed of the candidate pool and the process. The Chair asked that the Board allow the PSAC to move ahead with their review of the applicants.

Trustee Hinkle asked for clarification of the interview schedule.

Mr. Funk reported that he was advising candidates about the schedule and asking them to clear schedules. Mr. Funk informed candidates that the PSAC would request that up to 6 candidates return for hour and a half interviews on December 9-10. He was also advising candidates that 3 or 4 would advance for interviews and meetings with the various constituency groups on campus on or before December 17. At that time, spouses of the candidate would also be invited to the campus.

Trustee Pletch expressed her concern with the potential dates for the candidates to meet with the constituency groups on campus. She observed that many of the 35,000 students would not have the ability to participate or meet with the finalists since the students will be on Christmas break following final examinations. Trustee Pletch noted that following final examinations many students return home for the holidays, particularly following the graduation ceremony.

The Chair asked Trustee Pletch when might be a better time to accommodate student schedules. Trustee Pletch suggested December 13th. The Chair understood that final examinations ended on December 13, 2002, but he argued it might be difficult to schedule candidates that soon after the December 10th PSAC meeting.

Trustee Bloch asked Mr. Funk what his expectations were for the candidate pool within the next couple of weeks. Mr. Funk reminded the Board members that they should not be concerned with the first files received. He indicated that better candidates appear at the end of the search and that it takes awhile to nurture and cajole a potential candidate to apply. He also suggested that many candidates do not want to have their names released unless they will be semifinalists. Mr. Funk observed that the first nine candidates were responses to the advertisement placed by the university and that the nomination and application list could number 30 - 40 over the next few days.

Trustee Haggard asked Mr. Funk whether there was negativity regarding the recently approved constitutional amendment and the lack of understanding about whom the candidate would work for. Mr. Funk responded that it was an interesting question and that there was a general sense around the country of "what's going on in Florida," but that he felt that no candidates were lost because of the amendment. Mr. Funk commented that many people do not know how the implementation will work. He agreed that the chilling of the pool is largely due to the sunshine laws and the interest in the presidency by a local candidate.

The Chair observed that the sunshine laws do impact the willingness of some to apply.

Trustee Ford asked how often in presidential searches the best candidates surface at the end and if the uncertainty about who the president works for is a factor in the willingness to serve. Mr. Funk commented that he advises Boards that they can go as fast or as slow as they want, but that it takes typically 6 months for a presidential search. Mr. Funk indicated that in this instance it might be necessary to expedite the search even more. He explained that many candidates might have questions that they want to ask the Board, including reporting relationships. Mr. Funk suggested that these questions are important, and that it's helpful to state the responsibilities of the president and who the president reports to.

The Chair remarked that Daniel Woodring, the General Counsel for the Florida Board of Education, and Dr. Daniel Papp, the chancellor, were in attendance at the meeting and could speak to Amendment 11 and other issues.

Trustee McGee indicated that trustees often are sent to the home institutions of candidates to interview students, staff, and others, in community college searches. Trustee McGee asked whether this is the case with university searches. Mr. Funk commented that this was the process used 5-6 years ago in almost all cases, but was far less frequent now. He remarked that technology, including the use of Lexis/Nexus, had changed presidential search processes. Mr. Funk indicated that once the pool is narrowed, reference checks are conducted. He indicated that Korn/Ferry would subcontract for background and litigation checks for the "semifinalists." Mr. Funk advised the committee to narrow the selection to 1-3 candidates then consider trustee visits to campuses, if appropriate. Mr. Funk estimated that trustee visits to campuses happened 10 - 15% of the time.

Trustee Marshall reflected on Trustee Pletch's comments and questioned whether input from the students and faculty could be obtained with the schedule outlined by the Chair. Trustee Marshall indicated his concern that a new president might have to worry with an expression of protest. The Chair commented that he was aware of the concerns. He also indicated that the Presidential Search Advisory Committee was comprised of six faculty members and four students - the largest portion of the committee. The Chair noted that candidates would be available to those on campus.

Trustee Hinkle remarked that the timing of the search was a less optimal situation for faculty and students and questioned whether the Board is better off waiting until after the 1st of the year to make a decision. Trustee Hinkle asked Mr. Funk what the timeline does in terms of the candidates and whether the Board is better off ignoring some of the problems and moving ahead. Mr. Funk commented that it was a difficult question to answer, particularly because of the valid concerns raised by Trustee Pletch and others about the timing of the interviews. Mr. Funk observed though that it would be onerous to have six candidates stay in the pool until after the implementation of the constitutional amendment is worked out.

Trustee Hinkle asked whether the Board should wait until the first of the year to announce finalists. Mr. Funk deferred to the Board and its experience regarding an appropriate course of action.

The Chair expressed his concern that waiting until January meant waiting until June. The Chair indicated that the Senate does not want the governor to announce his appointments until after the legislature adopts enabling legislation. The Chair observed that the Legislative Session would be followed by vetoes and that meant appointments to the new boards might be made as late as June.

Trustee Haggard suggested that the Board should try to work with the accelerated schedule, if possible. He argued that the Board had responsibilities, including the selection of the next president, and that the Board should move forward as best as possible.

The Chair declared that he took the presidential search very seriously and hoped that everyone knew the search would not be compromised nor would the quality of the candidates be compromised. The Chair noted that searches often take nearly a year with 50-60 members involved in the search process. This does not ensure success. The Chair commented that he would like to see a new president selected by December 2002, and reiterated that waiting until January meant waiting until June.

Trustee Knowles commented that he was not concerned that for the Board might make a decision in June. He said that he was worried about the accelerated schedule and thought it might be more appropriate for the newly reconstituted Board to make the decision. Trustee Knowles noted that he had a problem with knowing nothing about the candidates and being required to make a decision by December 18. Trustee Knowles remarked that the selection of the next president would impact the university over the next 10 -20 years.

The Chair requested the Board set aside December 18 to interview the candidates and make a selection.

Trustee Knowles noted that the Board had established deadlines for the presidential search. Now, he commented, the Board was being given new deadlines that had not been discussed or approved by the Board. Trustee Knowles suggested that the Board should vote on a new schedule and that the PSAC should not determine the schedule for the Board. The Chair indicated that the PSAC agreed to forward the candidates to the Board for its consideration by the timeline previously agreed to by the Board.

Trustee Knowles again argued that the new timeline should be approved by the full Board of Trustees. The Chair noted his willingness to take up the timeline if the Board wanted to consider it.

Trustee Haggard commented that it was the job of advisory committee to complete its deliberations in a thorough way and that the Board should see if the timeline works.

Trustee Knowles agreed this was appropriate as long as the timeline was within the parameters set by the full Board of Trustees. Trustee Knowles noted that the PSAC worked for the Board, and not the other way around. Trustee Haggard noted that the PSAC would consider and review the applicants in a careful manner.

The Chair asked if there was a motion from Board members concerning the presidential search process.

Trustee Hinkle requested clarification about the potential December 18 meeting of the Board, particularly regarding scheduling and the logistical arrangements. Mr. Funk responded that the Board could handle the interviews in a couple of different ways, including conducting interviews close together in a sequential manner and perhaps schedule dinner with members and the various candidates and their spouses.

Trustee McGee observed that all five candidates were on campus at the same time during the last presidential search at Seminole Community College.

The Chair explained that he was sensitive to the demands made by the holidays, but also was committed to the presidential search process. He indicated that the PSAC was willing to work as much as possible and that he was optimistic about the accelerated timeline.

Trustee McGee urged that the Board move forward with the presidential search process, although she heard and understands Trustee Knowles' concern. Following her comments, the Board turned to the next item on the agenda.

The Chair recognized President D'Alemberte for his comments. President D'Alemberte commented that former FSU President John Champion was in guarded condition and that his family was optimistic. He mentioned that the graduation speaker would be Justice Richard Goldstone who was known for his views on terrorism and human rights issues. The President also indicated that each trustee was provided basketball guides and that $9 million had been raised for the Pepper Institute and the chemistry department through fundraising efforts. President D'Alemberte next mentioned that the Oak Ridge Advisory Committee was meeting in Tallahassee on November 21, 2002.

The President reported that at the recent convention of National Association of State Universities and Land Grant Universities many individuals expressed an interest in the presidential search. On another note, the President announced that Omicron Delta Kappa (ODK) named the 2002 "Grads Made Good," including Hansel Tookes, president of Raytheon International; Lynda Keever, publisher of Florida Trend; and Janice Huff, meteorologist for NBC. President D'Alemberte also drew the Board's attention to the rededication of Cawthon Hall and the schedule for Seven Days of Opening Nights.

President D'Alemberte distributed a Powerpoint presentation that explained the Clemson University tuition policy, including the history, rationale, and the process. He noted that Chairman Thrasher requested that the university administration think of possible recommendations to the Board regarding a tuition policy. The Chair explained the pressures on the state budget and a desire to find new ways to deal with issues which made the potential to get tuition and fee flexibility more likely.

The Chair recognized Dr. Valliere Richard Auzenne for her comments. Dr. Auzenne indicated that the faculty was focused on the presidential search process. She reported that the Faculty Senate Steering Committee had met with Mr. Funk and that they felt that he was aware of the concerns of faculty. Dr. Auzenne noted that the faculty was pleased with the involvement of a consultant of the caliber of Mr. Funk and thought it went a long way towards addressing faculty concerns about the integrity of the search process. Dr. Auzenne said that the faculty support Mr. Funk's efforts to recruit distinguished applicants for the position. She commented that the faculty hoped that the new president was poised to pursue Association of American Universities (AAU) status, to interact with other universities of national reputation, and to support and enhance the research of the university. She urged the trustees to select a leader who has the credibility, credentials, and skills necessary to build the university and bring it to the next level.

The Chair reminded the Board that he met with members of the Council for Research and Creativity and with the Science Area Chairs. He expressed his appreciation for their time and the exchange of ideas that took place at the meeting. Dr. Auzenne assured the Board that faculty would be on campus for the interviews.

The Chair introduced Dr. Daniel Papp, the newly appointed Chancellor of Colleges and Universities, to the Florida State University Board of Trustees. In brief remarks, Dr. Papp indicated that he was looking forward to returning to Florida. He wanted the Board to understand that he believed students were the reason for the universities.

Trustee Uhlfelder questioned Dr. Papp about the recent increases in presidential salaries and cited the increase provided to the FAU president that nearly doubles the amount paid to the FSU president. Dr. Papp commented that the Chronicle of Higher Education recently conducted a survey concerning presidential compensation. Trustee Uhlfelder remarked that faculty salaries should be tied to presidential salaries since faculty were the backbone of the university. Dr. Papp reminded the Board that he was a faculty member who had gone into administration and generally shared such sentiments. The Chair thanked Dr. Papp for his comments and for attending the FSU Board of Trustees meeting.

The Chair introduced Mr. Daniel Woodring, General Counsel for the Florida Board of Education, for an explanation of Amendment 11 relating to university governance. Mr. Woodring indicated that he was working with the Governor, House of Representatives, and the Senate regarding the implementation of the constitutional amendment. He said that Governor Bush was very impressed with the activities of the university boards of trustees. Mr. Woodring noted that all involved hoped to provide continuity in a smooth transition.

Trustee Hinkle questioned whether advocates for Amendment 11 might file an injunction and asked whether the Board should continue to meet. Mr. Woodring remarked that there would be a faithful implementation of the constitutional amendment and that the transition would be done in a legal manner to ensure continuity. He noted that steps were being taken regarding the appointments and enabling legislation. The Chair commented that he had met with the governor and that the governor could make appointments by the effective date of the constitution.

The Chair recognized Trustee Ford for a report from the Finance and Administration Committee. Trustee Ford noted that the committee had discussed the progress of the Enterprise Resource Plan (ERP) and the conversion to People Soft from the state systems. He commented that the committee was also briefed on collective bargaining and campus safety. Trustee Ford also indicated that the committee heard a presentation concerning affirmative action, and that the committee has asked to get reports regularly regarding the issue. He said that Provost Abele briefed the committee on the cost and implications of overenrollment and the enrollment management process in general. Trustee Ford related that this committee had discussed the application fee to assist with enrollment management. He also noted that Dr. Jim Pitts provided an overview of international programs.

Trustee Ford reported that the committee had discussed and approved a $0.63 per student credit hour increase to the athletic fee effective Fall 2003. Trustee Ford commented that the fee increases went through the appropriate university committees and was proposed for the main campus only.

Trustee Pletch noted that the students agreed with the large increase since the athletic fee had not been raised significantly over the last few years. She remarked that it was a mutual understanding that significant increases would not be proposed on a yearly basis.

The Chair questioned the amount of revenue generated by the fee on an annual basis. Mr. John Carnaghi indicated that the revenue generated by the fee increase totaled $577,00 per year and comprised more than 10% of the total athletic budget.

Trustee Ford moved the adoption of a $0.63 per student credit hour increase for main campus effective Fall 2003. Trustee Hinkle seconded the motion. The Board of Trustees unanimously adopted the motion.

Trustee Ford noted that the committee also considered and approved an increase in preschool user fees for the Educational Research Center for Child Development. He indicated that the amount per year was $7,000. The Chair questioned why the increases only applied to students or staff making less than $17,000. Mr. Carnaghi noted that the 72 children in preschool were all children of university students.

Trustee Ford moved the approval of an increase in preschool user fees for the Educational Research Center for Child Development effective Fall 2003 of $1.50 to $3.00 per week depending upon the status of the user family and the services provided, as recommended by President D'Alemberte and requested that the president forward to the Florida Board of Education. Trustee Haggard seconded the motion and the Board of Trustees adopted it unanimously.

Trustee Ford reported the committee recommendation to adopt a Section 125 Tax Exempt Plan. Mr. Carnaghi noted that the Department of Management Services notified the university that since the university was no longer a state agency it might be illegal for DMS to continue offering the 125 Tax Exempt Plan to university employees. Mr. Carnaghi commented that the DMS staff suggested that they would continue to offer a 125 Tax Exempt Plan to university employees contingent upon the approval of the university board of trustees. Mr. Carnaghi remarked that 4000 of the 6500 university employees take advantage of this pretax benefit. Trustee Ford moved the adoption of the Section 125 Tax Exempt Plan, seconded by Trustee Hinkle. The Board of Trustees unanimously approved the motion.

Trustee Ford informed the Board that the Finance and Administration Committee had approved the refinancing of a new parking garage and refinance of the existing parking bonds to take advantage of new, lower interest rates. Mr. Carnaghi noted that it was a $6.5 million refinancing and a $15 million refinancing for 1,500 cars. Trustee Ford moved the adoption of the refinancing of the new parking garage and the refinancing of the existing parking bonds. Trustee Hinkle seconded the motion. The Board of Trustees unanimously approved the motion.

Trustee Ford forwarded the committee's recommendation regarding a human resource rule. Mr. Carnaghi explained that the rule was a bridge from the Board of Regents to the Board of Trustees and that this rule adopted human resource rules proposed in 1998. He noted that the exception was that this rule proposed granting administrative leave to administrative employees consistent with the benefit provided to the USPS university staff. The Chair asked if the rule was a rewrite of existing university policy. Mr. Carnaghi commented that the rule was part of devolution and that these revisions were originally proposed in 1998. Mr. Carnaghi said that this rule did not apply to the faculty. Trustee Ford moved the approval of the Human Resource Rule, seconded by Trustee Hinkle. The Board of Trustees unanimously approved the motion.

Trustee Ford introduced the committee's recommendation of a purchasing rule. Mr. Carnaghi explained that the rule was another bridge from the Board of Regents to the Board of Trustees. He commented that the competitive bid solicitation was currently $25,000 and was proposed to increase to $50,000. The rule also proposed that the president or his designee be allowed to sign certain level purchase orders. He noted that there was a timeliness issue to items over $1 million and that waiting for the next trustee meeting could cause problems. Mr. Carnaghi indicated that the rule allowed a construction direct purchase program to reduce the cost of construction and allow the university to purchase without a sales tax. Mr. Carnaghi noted that this is consistent with the practice in community colleges and that Challenger Center had been handled in this manner. He also remarked that the rule allowed university to use competitively secured bids and contracts from educational cooperatives and consortia as a basis for purchase. He reminded the Board that the People Soft contract was handled this way. Mr. Carnaghi noted that the rule allows the electronic posting of purchasing decisions. He remarked that the legal staff advised that approval from the Board of Trustees was necessary.

Trustee Ford commented that Mr. Carnaghi had agreed to recommend a proposal with guidelines outlining the financial thresholds for items being considered by the Board at the next Finance and Administration Committee meeting. The Chair indicated that the Board had a fiduciary responsibility and, as a result, he was concerned about the length and amount of purchases. The Chair remarked that he was pleased to know that staff has been working on a document to bring to the Board at the next meeting.

The Chair questioned the provision in the rule dealing with an ethics policy. He inquired whether it was consistent with the current Board policy and the statutes. Mr. Carnaghi said that the language in the rule was complementary. Trustee Uhlfelder asked whether a dinner between trustees and vendors were a violation of the language in the rule. Mr. Carnaghi observed that this was not problematic.

The Chair questioned whether the ethics policy in the rule was more stringent and whether there would be two sets of standards. He suggested that the language in the rule be rewritten to be consistent with the ethics policy adopted by the Board and the current statutory language. Trustee Uhlfelder stated that he did not want to unknowingly violate the policy. President D'Alemberte suggested that it was appropriate to have one policy in place and republished in one place. The Chair suggested that committee members should direct their questions regarding the ethics laws and the Board policy to the legal staff. Trustee Ford moved the approval of the ethics policy, amended to make the language in the rule consistent with the Board's ethics policy and current law. Trustee Hinkle seconded the motion. The Board of Trustees unanimously approved the motion.

Trustee Ford asked that the agenda item concerning a rule for tuition and fees be deferred until the next Board meeting. The Chair deferred the item as recommended.

Trustee Ford introduced the proposed rule regarding the university police recommended by the Finance and Administration Committee. Mr. Carnaghi explained that the university police must adhere to the Florida Department of Law Enforcement standards and that this rule is intended to bring the university into compliance. Trustee Ford moved the adoption of the police department rule, seconded by Trustee Uhlfelder. The Board of Trustees unanimously adopted the motion.

Trustee Ford indicated that the Finance and Administration Committee reviewed and approved the renewal and refinancing of existing debt related to two buildings in London. The approval of the revenue bonds would allow the debt to move from taxable to nontaxable. Mr. Carnaghi noted that a resolution was attached for the Board's consideration. The resolution states that the trustees approve the refinancing (attached). Trustee Ford moved to approve the renewal and refinancing of existing debt related to two buildings in London and to approve the resolution included with the meeting material. Trustee Uhlfelder seconded the motion. The Board of Trustees unanimously adopted the motion.

The Chair recognized Trustee Hinkle for a report from the Legislative Committee. Trustee Hinkle introduced several naming proposals. Trustee Uhlfelder moved that the Board approve the naming of the building at the Track and Field Facility as the Michael Allen McIntosh Track and Field Center and per Section 267.062, Florida Statutes, direct the President to submit the naming request to the Florida Board of Education for their approval and ultimately to the Florida Legislature for final approval. Trustee Knowles seconded the motion. The Board of Trustees unanimously adopted the motion.

The second naming proposal related to the naming of the Student Life Building. Trustee Uhlfelder moved that the Board approve naming the student life building the Reubin O'D. Askew Student Life Building and per Section 267.062, Florida Statutes, direct the President to submit the naming request to the Florida Board of Education for their approval and ultimately to the Florida Legislature for final approval. Trustee Pletch seconded the motion. The Board of Trustees unanimously adopted the motion.

The third naming proposal concerned the naming of the proposed entrance pavilion to the John and Mable Ringling Museum of Art in Sarasota. Trustee Uhlfelder moved that the Board approve the naming of the proposed entrance pavilion at the John and Mable Ringling Museum of Art in Sarasota the John McKay Visitors' Pavilion and per Section 267.062, Florida Statutes, direct the President to submit the naming request to the Florida Board of Education for their approval and ultimately to the Florida Legislature for final approval. Trustee Ford seconded the motion. The Board of Trustees unanimously adopted the motion.

The fourth proposal concerned the naming of the new residence hall complex. Trustee Marshall moved that the Board approve the naming of the new residence hall complex the Sherrill W. Ragans Hall and per Section 267.062, Florida Statutes, direct the President to submit the naming request to the Florida Board of Education for their approval and ultimately to the Florida Legislature for final approval. Trustee Pletch seconded the motion. The Board of Trustees unanimously adopted the motion.

Trustee Hinkle also introduced a resolution to recognize Dr. Sherrill W. Ragans for her lengthy service to Florida State University and her outstanding accomplishment during the tenure at the institution. Trustee Hinkle moved the adoption of the resolution, seconded by Trustee Pletch (the resolution is attached). The Board of Trustees unanimously adopted the motion.

The fifth proposal concerned the naming of the Education and Administration Building at the Florida State University College of Medicine. Trustee Uhlfelder moved that the Board approve the naming of the Education and Administration Building at the Florida State University College of Medicine the John E. Thrasher Building and per Section 267.062, Florida Statutes, direct the President to submit the naming request to the Florida Board of Education for their approval and ultimately to the Florida Legislature for final approval. Trustee Knowles seconded the motion. The Board of Trustees unanimously adopted the motion.

Trustee Hinkle indicated that the Legislative Committee also discussed the state matching gifts program and the critical role of the program to the success of university capital campaigns. Trustee Ford moved that the Board approve the proposal by the State University System Foundation and Governmental representatives to address the backlog of needed state matching funds for the matching gifts program and forward the recommendations to the State Board of Education for their approval and ultimately to the Legislature for final approval. Trustee Uhlfelder seconded the motion. The Board of Trustees unanimously adopted the motion.

The Chair recognized Trustee Uhlfelder for a report from the Student Judicial Process Committee. Trustee Uhlfelder noted that the committee met earlier in the day and discussed the current judicial process and hoped to come back to the Board with proposed revisions to the existing policy.

The Chair recognized Trustee Marshall for the report from the Presidential Post-Search Arrangements Committee. Trustee Marshall indicated that he and Trustee Uhlfelder had convened and considered future arrangements between President D'Alemberte and the university. Trustee Marshall moved the adoption of the staff recommendations, as presented in the Board meeting material (recommendations are attached). Trustee Uhlfelder seconded the motion. The Board of Trustees unanimously adopted the motion.

The Chair adjourned the meeting at 4:20 p.m.

Approved by The Florida State University Board of Trustees on December 18, 2002.