The Florida State University Board of Trustees Meeting
National High Magnetic Field Laboratory, Room B101
September 20, 2002
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Members Present: Duda, Ford, Furlow, Haggard, Hinkle, Knowles, Marshall, Pletch, Thrasher, Uhlfelder (Trustees Bloch and Garcia participated by conference call)
Members Excused: McGee
Chairman Thrasher convened the meeting of the Florida State University Board of Trustees at 8:35 a.m., on September 20, 2002. A roll call indicated the presence of a quorum.
The Chair asked for a motion to approve the minutes of the July 2, 2002, Board of Trustee conference call meeting. Trustee Knowles moved and Trustee Duda seconded the motion. The minutes were unanimously approved.
The Chair discussed the resignation letter from President D'Alemberte and the impending presidential search. The Chair recognized that Trustees Ford, Pletch, and Marshall had visited the Ringling Museum and encouraged other trustees to visit during the next year. The Chair congratulated Trustee Marshall for the Lifetime Achievement Award from the Tallahassee Chamber of Commerce. The Chair advised the Board of activities on campus in the near future.
The Chair recognized President D'Alemberte for his comments. President D'Alemberte thanked everyone for the warm comments and said he was looking forward to the next several months. The President noted it was Parents Weekend and that there are currently 6,507 first-time-in-college students enrolled, 1,200 more than originally anticipated, and that this was an excellent endorsement of the quality of Florida State University. The President commented on the “U.S. News & World Report” rankings for universities and explained that the rankings are based on input measures such as medical school and faculty salaries. He explained that twenty-five percent of the ranking is based on reputation and voting by president's from other universities.
The President reported on the progress made with the medical school, the timeline for action by the LCME, and recent faculty and administrative hires. He also reported the medical school has completed affiliation agreements with rural hospitals in Perry and Marianna.
President D'Alemberte noted that the Ringling Museum has received a $1 million gift, of which $750,000 is unrestricted match. The President mentioned FSU's membership in the State University President's Association. President D'Alemberte, along with the presidents of University of Florida and New College, dissented from the formal organization of the association, including staffing. The President indicated that the university needed to deal with the Chancellor. Trustee Uhlfelder questioned the funding for the organization and its staff. The President responded that the revenue source would be the university foundations. President D'Alemberte believed the organization was unnecessary, but hoped to work with the other university presidents.
The Chair indicated that the changes to the School Code were included in a notebook provided to each of them.
The Chair recognized Dr. Vallerie Richard Auzenne, President of the Faculty Senate. Dr. Auzenne thanked President D'Alemberte for his support of the faculty and long tradition of faculty governance. Dr. Auzenne thanked the chair for appointing a faculty representative to the FSU Presidential Search. She indicated that the Faculty Steering Committee strongly urged the Board to conduct a broad and open national search, engage a professional search firm experienced in presidential searches, and provide an open opportunity for nomination of candidates, and use a representative committee, which includes a substantial faculty representation.
The Chair recognized Trustee Ford to present the report of the Finance and Administration Committee. Trustee Ford provided an overview of the committee meeting on September 19, 2002.
The Chair recognized Vice President Carnaghi to explain the agenda item regarding the FY 2002-03 Allocation of PECO Funds. Vice President Carnaghi explained that the 2002 Legislature appropriated $74,463,900 to the university in fixed capital outlay funding and directed the University's Board of Trustees to expend the funds on six main campus and four Ringling projects. Trustee Ford reported that the Finance and Administration Committee approved the President's proposal to expend $31,563,900 on projects for the main campus and $42,900,000 at Ringling as follows: Utilities/Infrastructure/Capital Renewal/Roofs (P,C) $2 million; Land Acquisition (LA), $4.5 million; Building Envelope Improvements – Phase II (C), $963,900; Science Building Support Systems (P,C), $100,000; Psychology Center (C), $7 million; Montgomery Gym Remodeling (E), $1.5 million; Basic Science Building (C,E), $15,000,000; and Marine Science Research & Training Center (Partial), $500,000; Sarasota – Utilities/Infrastructure Improvements (P,C), $7.3 million; Sarasota – Ringling Art Museum North Addition (C) and Entry Galleries, Asolo Support Facilities, $10.6 million; Main Galleries Expansion (P,C,E), $11.5 million; and Sarasota Ringling Art Museum Conservation/Curatorial/Collections Facility & West Wing Renovations (P,C,E), $13.5 million.
Trustee Ford also indicated that the committee's recommendations included the requirement that the earnings from the $50 million (cash) endowment, described in the letter of September 6, 2002, to Chairman Thrasher from Vernon Buchanan, Chair of the Ringling Board, be dedicated to operational and programmatic costs of these new facilities. The release of the $21 million associated with the Main Galleries Expansion and the Conservation Facility will occur when $10 million (cash) has accrued in the endowment that is to be raised by September 30, 2003. The committee's report also included a provision that the operational expenses for the Sarasota – Ringling Museum, North Addition Entry Galleries, Main Galleries Expansion, and the Sarasota – Ringling Art Museum Conservation/Curatorial/Collections Facility and West Wing Renovations be limited to the amount generated by the state funding formula used by the Legislature to fund plant operation and maintenance.
The Chair recognized Vern Buchanan, President of the Ringling Foundation, who commented that the Ringling holds one of the largest collections of Rubens in the world, valued at approximately $ 1 billion. Mr. Buchanan said he was confident the Ringling could raise the $10 million. Mr. Buchanan asked Mr. John Wetenhall, Executive Director of the Ringling, for comments. Mr. Wetenhall commented on potential growth of the Ringling and thanked the Board for their support. After discussion by the members of the Board unanimously passed the motion on a motion by Trustee Ford, seconded by Trustee Duda.
Trustee Ford requested the Board to consider the President's recommendations to expend $4 million for Facility Enhancement Challenge Grant Projects. Vice President Carnaghi explained this program is a match with the state, and there are 4 such projects funded at approximately $4.2 million, including the Marine Science Research and Training Center, $1,000,000; the Pepper Center, $87,500; the Concert Hall (Main Campus), $2,184,122; and the West Coast Symphony Hall, $1,000,000. Vice President Carnaghi explained that the state matches actual cash gifts. Once the West Coast Symphony receives adequate funds for the match and all matters involving the academic programming are resolved, then the university will apply a million dollars to the project. Trustee Ford moved that the Board approve the Facility Enhancement Challenge Grant Project, seconded by Trustee Knowles. The Board approved the motion unanimously.
The Chair directed the Board's attention to the Five-Year PECO Request. Trustee Ford explained that the Five-Year PECO Request is presented to the Legislature to outline the projects for the next five-year period. Trustee Ford moved approval of the proposed Five-Year PECO Request, seconded by Trustee Knowles. The Board approved the motion unanimously.
Trustee Ford introduced the agenda item concerning Enterprise Resource Planning and asked Vice President Carnaghi to explain the item. Vice President Carnaghi explained that General Milligan advised the school code rewrite bill prohibited the universities from utilizing the state accounting systems (SAMAS/FLAIR) and payroll systems. General Milligan indicated that the state would deploy its own system in a couple of years. The university has participated in a consortium effort to evaluate and review Enterprise Resource Planning solutions. After review, the Consortium selected PeopleSoft, Inc. unanimously. Trustee Ford reported that the Finance and Administration Committee recommended the delegation of authority to the President to approval a contract with PeopleSoft. Trustee Furlow moved the recommendation, seconded by Trustee Marshall. The Board approved the motion unanimously.
The Chair recognized Trustee Hinkle to report on the Legislative Ad Hoc Committee meeting on September 19. Trustee Hinkle reported that the committee discussed interim activities and the upcoming legislative session. The committee discussed possible priorities, including aligning the universities with the community colleges in the Administrative Procedures Act, tuition flexibility and the effect on Bright Futures and Prepaid Tuition, removal of the 40 percent fee cap, initiation of an admission deposit, implementation of the budget, bonding, transfer of lands to the Board of Trustees, legislative financial and data reporting, and, the naming of state building after living people. Trustee Hinkle briefly discussed the eleven constitutional initiatives and explained that the class-size amendment could cost up to $27 billion to fund. Trustee Hinkle requested that the Board consider a resolution in opposition of the initiative and asked Trustee Uhlfelder to elaborate.
Trustee Uhlfelder proposed conceptual language for the resolution. Trustee Uhlfelder cited the university's long history in assisting K-12 education and its positive impact. He requested that The Florida State University's Board of Trustees oppose the class size initiative since there were serious concerns regarding the amendment and the impact it will have on the state appropriations process without adequate funding or a revenue source identified. Trustee Uhlfelder asked that the Board take the appropriate steps necessary to inform our constituent base of the impact, including our students, our faculty, our alumni, and our supporters. Trustee Uhlfelder also indicated that the Board needed to take an education role and explain in an objective manner the potential costs of the initiative. In addition, Trustee Uhlfelder indicated that the Board should encourage other boards of trustees, including community colleges and universities to do the same.
Trustee Uhlfelder moved that the Board pass a resolution in opposition of the class-size initiative since the initiative lacked a funding source. Trustee Knowles seconded the motion. The Board approved the resolution unanimously. Trustee Uhlfelder stated he would work with the legal office on the wording of the resolution.
The Chair recognized Trustee Marshall to report on the Planning Committee meeting on September 19. Trustee Marshall reported the focus of the committee was the presidential evaluation and that the evaluation was reflective of the excellent performance of President D'Alemberte. Trustee Marshall asked the Board to endorse the committee report included in the meeting material and forward the evaluation to the Chancellor and Florida Board of Education. Trustee Marshall also requested that the Board defer discussions of the president's terms of employment to a committee of the Board appointed by the Chair. Trustee Marshall moved the adoption of the committee report. Trustee Ford seconded the motion. The Board unanimously approved the motion.
The Chair indicated that he was appointing a Presidential Transitions Committee charged with developing the criteria and qualifications of the next president, recommending the composition of the search committee, a timetable, and developing an appropriate position description and potential advertising sites. The Transition Committee will consist of Trustee Hinkle – chair, Trustees Haggard, Knowles, Pletch and faculty senate president, Dr. Vallerie Richard Auzenne. He suggested the committee report back by October 1, 2002. Trustee Knowles moved to amend the FSU Presidential Search charge to recommending whether or not to use an executive search firm. Trustee Haggard seconded the motion. The Board unanimously approved the amendment to the charge. Trustee Haggard moved to approve the appointment of the FSU Presidential Search and the composition outlined by the Chair. Trustee Furlow seconded the motion. The Board unanimously approved the amendment to the charge.
The Chair discussed the continuing relationship with the president. The Chair asked Trustees Uhlfelder and Marshall to initiate discussions with the President and his future relations with the university and how that should be structured and report back to the Board with recommendations. The motion was adopted unanimously on a motion by Trustee Hinkle, seconded by Trustee Knowles.
The Chair recognized Provost Abele to explain Tenure Upon Appointment. Provost Abele explained there were five candidates in five colleges recommended for tenure. He further explained the nominees had been approved in all necessary committees and asked for final approval. Trustee Hinkle moved the approval of the candidates, seconded by Trustee Duda. The motion was adopted unanimously.
The Chair asked Provost Abele to explain the agenda item relating to academic program approval. Provost Abele explained there were two potential programs requiring the Board's approval. The first was a request to list the Ph.D. in Dance History: American Dance Studies on the Strategic Plan. The second was to support planning for a new degree program, LLM in American Law for Foreign Lawyers. Provost Abele further explained that the president would forward both programs to the Florida Board of Education for final approval. Trustee Hinkle moved the approval of the request to list the Ph.D. in Dance History: American Dance Studies on the Strategic Plan and approve the request to support planning for a new degree program, LLM in American Law for Foreign Lawyers and request that these items, be forwarded to the Florida Board of Education for appropriate action. Trustee Duda seconded the motion. The motion was adopted unanimously.
The Chair recognized Provost Abele to explain the Student Assessment of Instruction Policy. Provost Abele requested that the item be withdrawn since the issue is covered in the Florida Administrate Code. Provost Abele advised the Board that effective January 7, 2003, state employee were eligible for fee waivers. The university has offered scholarships to university employees who wanted to take classes. Provost Abele further explained that the last time fee waivers were available, FSU had 2,800 student on waivers for which the university received no funding.
The Chair recognized Mr. Cramer for an explanation of the agenda item relating to Rules – Special Appeals and Academic Organization. Mr. Cramer explained that F.A.C 6C2-5.001 – Academic Organization and F.A.C. 6C2-5.087 were already governed by other existing law, rule or policy and, therefore, obsolete. Trustee Marshall moved to repeal the rules, seconded by Trustee Hinkle. The motion was adopted unanimously.
The Chair asked General Counsel Richard McFarlain to explain the Sunshine Law. Mr. McFarlain advised that the statute states any time two or more members meet to discuss any matter that can come before the Board, it qualifies as a public meeting and must be noticed. The Chair advised that all activities of the Board must be under the Sunshine Law.
The Chair recognized Vice President Bye to explain the Florida State University Research Park. Dr. Bye commented on the possible land acquisitions needed for continued expansion in research fields and that university staff had been working with local entities on possible land acquisitions and demonstrated changes in the Innovation Park area. The Chair advised this was an opportunity for the university and thanked Dr. Bye for the report.
The Chair recognized Trustee Knowles for a discussion of the structure of the Audit Committee. President D'Alemberte indicated that he supported having a Board member serve on the internal audit committee. The Chair indicated this was the appropriate time to have a full Audit Committee and asked the Board to give him authority to appoint committee members. Trustee Knowles moved the adoption of the motion, seconded by Trustee Ford. The motion was adopted unanimously.
The Chair recognized Captain Scott to provide an orientation on the Division of Student Affairs. Captain Scott provided a complete overview of the services provided by the division, including the programs available to students.
The Chair recognized Erin Maybell, a representative of the Students Against Sweatshops. Ms. Maybell explained the group's interest in the university joining the Workers Rights Consortium. The Students Against Sweatshops had also planned a teach-in, arranged to give presentations in several classes, hoped to meet with the President, and wanted individual meetings with each Board member.
The Chair recognized Trustee Hinkle for an announcement. Trustee Hinkle announced there would be a meeting of the FSU Presidential Search at 3:30 p.m. in 201 Westcott Building.
The Chair announced that trustees were invited to tour the National High Magnetic Field Laboratory following the adjournment of the meeting. The meeting adjourned at 12:45 p.m.
Approved by the Florida State University Board of Trustees on October 9, 2002: